In partnership with Shift - your app for productivity.
Anyone else find when your to-do list gets too long you end up feeling paralyzed and don't know where to start??
It's a rough feeling, I know. 😬
Instead of wanting to hide from your to-do list, here are 8 ways to increase productivity without the side dish of anxiety. Plus, we’ll go through why you should measure productivity for yourself as well as your team and how to do it.
8 ways to be more productive! Let's get'er done!
1. Create a routine:
Routine doesn’t have to mean doing the same humdrum things day-in and day-out. Creating a routine is being organized and finding efficiencies in your everyday.
Don’t think Steve Jobs wore almost the exact same thing everyday for no reason! There was a method to his madness. He created a routine in his wardrobe so that he didn’t have to waste time or mental energy picking out clothes.
Routines can help you get organized and be strategic with your mental energy.
Speakin’ of which, if you manage a team, consider asking them what routine works best for their mental energy and productivity. Maybe you work with some morning people, and maybe you work with some who are most productive in the afternoon. You will get more out of your employees by tapping into their mental energy when it’s peaking.
2. There's an app for that!
Want to increase productivity at work? There’s an app for that!
Shift: Say goodbye to logging in and out or getting lost in a sea of tabs, Shift will make working on a desktop more productive, beautiful and effortless.
With support for Mail, Calendar, Drive, and +1,000 of the most popular apps including Facebook, WhatsApp, Slack, and Messenger, Shift gives you the power to build your workstation so that it’s right for you. Leverage its custom-built productivity features like cross-account Unified Search—search across all your Mail, Calendar, and Drive accounts instantly—and smart notification muting to streamline your workflow and get things done.
Give Shift a try using this discount code and see how you can boost productivity: NiceJob15
Here’s some other great productivity app options for your team:
Trello: Organize and prioritize your team’s projects in a collaborative way.
Zapier: Ever wish you could combine or connect the apps you use every day? Zapier can help with that.
ToDoist: Get those “to do” items out of your head and organized. You can update your to-do list anywhere, at any time, on any device - even if you’re offline.
3. Communication is key to being productive:
No business runs entirely on its own, which means there are always people to communicate with and information to relay. It’s how the engine keeps moving.
(With all the robots out there, someday this may be a different story, but for now us humans need to communicate with one another.)
Face-to-face time with your team is great, but if that’s not an option, make sure your team has the app(s) that will allow communication to flow while maintaining your company’s security.
Some recommended communication tools include:
Slack: this is a collaboration hub where you and your team can work together to get things done.
Workplace by Facebook: this is an online team collaboration tool using Facebook features for work.
Loom: try this work communication tool that helps you get your message across through instantly shareable video.
Zoom: this is a platform for video and audio conferencing and chat.
4. Automate where you can:
There are many areas of your business where you can free up time and energy by automating the process instead of manually completing the task, time and time again.
Here are some examples that can help automate areas of your small business and up productivity:
NiceJob: Requesting reviews from your customers, for instance, is one area of your business that you can automate with the help of NiceJob.
Zapier: will help connect the software you use every day. Here’s an example: every time you get a new response on Facebook you can use Zapier to connect to Slack and give your team a heads up on a new lead.
Sanebox: If your inbox is overflowing, try this software to automatically manage your inbox for you. You’ll save time and increase productivity.
5. Best music to increase productivity
It’s true! Some genres of music are better than others for increasing productivity. Most studies point to classical music as being the key to productivity, however, you can be the judge of that.
6. If your train goes off the track, pick it up, pick it up, pick it up:
*Points if you know what song that references.*
It’s all too easy to get distracted or pulled into other tasks - but it does happen. And when it does, recognize it and find your way back to your original task. If you want to stay dedicated to your work, consider muting alerts on your phone, turning on a “do not disturb” function and/or silencing email notifications. This will help limit those distractions until the job is done.
7. Keep your to-do lists small:
This can mean two things:
1. Manage your to-do list so that it doesn’t get too long and overwhelming. Or, you can try a tool like Asana to help keep your task list organized.
2. Keeping your to-do list small can also mean avoiding adding large projects as one giant action-item. Instead, break down larger projects into achievable goals within a certain time period as you work towards the bigger project.
8. Prioritize and keep the word “no” in your vocabulary:
It’s easy to lose sight of what tasks are most important. But the more you can prioritize your workflow, the more productive you will be. Often this means saying “no” to additional work that doesn’t fall into the scope of your priorities. Keeping “no” in your vocabulary will help you stay productive and on-track to achieving your desired goals.
Why you should measure productivity at work and how to measure it:
Productivity can be a hard thing to measure if you don’t know what it is. A lot of the time people consider productivity to be related to how much work or direct labor goes into a project.
That’s why employers can get upset when they believe an employee isn’t working "hard enough", as in the employee isn’t putting enough into the project at hand to be considered acceptable.
Productivity, however, is what goes into a project but also what comes out.
Productivity = Units of output ➗Units of input
This is where the phrase “work smarter not harder” comes into play. If you can have equal or greater output for less input, your company will have an advantage over the next.
Now that you have the tools to be productive as a small business owner and you know how to measure productivity - what are you waiting for? Get'er done!!